14
Books Current
Through Feb 28
3
Behind Schedule
Missing bank feeds
$8,420
Invoices Overdue
Across 4 clients
6
Tax Deadlines
Next 30 days
Client Status — Priority View
| Client | Industry | Books Through | Status | Next Deadline | AI Notes |
|---|---|---|---|---|---|
| Greenbrier Valley HVAC | Trades | Jan 31 | 2 Months Behind | Q1 Est. — Apr 1 |
🤖 Bank feed disconnected Jan 14. Missing 47 transactions. Owner contacted 3x — no response. Escalate today.
|
| Lewisburg Dental Group | Healthcare | Feb 28 | Needs Review | Payroll — Mar 31 |
🤖 Equipment purchase ($18,400) posted to supplies expense. Likely Section 179 — confirm with owner before close.
|
| Blue Hen Farm Stand | Agriculture | Feb 28 | Missing Docs | Bookkeeping — Apr 5 |
🤖 No receipts uploaded for Feb. Seasonal pattern — cash-heavy month. Remind owner to scan receipts from lockbox.
|
| Ronceverte Hardware & Supply | Retail | Feb 28 | In Review | Tax Prep — Apr 15 |
🤖 Inventory variance of $2,100 vs prior year. AI flagged possible shrinkage. Review physical count docs.
|
| Whitcomb Family Law | Legal | Feb 28 | Current | Tax Prep — Apr 15 |
🤖 Books clean. Trust account reconciled. Partner draw up 12% YOY — note for tax planning.
|
| Hillside Bed & Breakfast | Hospitality | Feb 28 | Current | Bookkeeping — Apr 5 |
🤖 Revenue up 31% vs Feb 2025. Strong spring bookings. Consider quarterly tax payment increase — current estimates may be low.
|
Upcoming Deadlines
| Due | Client | Filing / Task | Status |
|---|---|---|---|
| Mar 31 | Greenbrier HVAC | Q1 Estimated Tax | At Risk |
| Mar 31 | Lewisburg Dental | Payroll — 941 | In Progress |
| Apr 1 | All Clients | Q1 Books Close | 14 of 18 Ready |
| Apr 5 | Blue Hen Farm | Monthly Bookkeeping | Missing Docs |
| Apr 15 | Whitcomb Family Law | 1065 Partnership Return | Ready to File |
| Apr 15 | Ronceverte Hardware | 1120-S S-Corp Return | In Review |
| Apr 15 | Hillside B&B | Sch. C + Q2 Estimate | Ready to File |
Q1 Close Checklist
✓
Download & import bank statements — all 3 accounts
Completed Mar 24
✓
Reconcile checking account
AI Auto
Completed Mar 24 · $0.00 variance
✓
Reconcile savings & money market
AI Auto
Completed Mar 24
✓
Categorize all transactions
47 transactions auto-categorized by AI · 3 flagged for review
🤖
Review equipment purchase — $18,400
AI Flagged
Possible Section 179 election — confirm asset vs. expense treatment
Reconcile credit card — Visa ending 4821
Statement available — not yet started
Verify payroll entries vs. 941 filing
Due Mar 31 — confirm liabilities cleared
Run P&L and Balance Sheet — send to owner
Final step before close sign-off
A/R Aging — Your Invoices
Greenbrier HVAC
Blue Hen Farm
Ronceverte Hdwr
Hillside B&B
Whitcomb Law
Total Outstanding
$8,420
AI Insights
Greenbrier HVAC — Escalation Needed
Bank feed has been disconnected for 72 days. Q1 estimated tax due in 4 days with no current financials. Three unanswered outreach attempts logged. Recommend certified mail or direct call to owner.
Hillside B&B — Underpaying Estimates
Revenue is running 31% above prior year. Current quarterly payments are based on 2025 income. Projected underpayment penalty exposure: ~$840. Recommend increasing Q2 payment.
Lewisburg Dental — Section 179 Opportunity
$18,400 equipment purchase qualifies for immediate full deduction under Section 179 vs. 7-year MACRS depreciation. Tax savings difference: ~$4,100 this year. Confirm election with owner before filing.
4 Clients Ready to File Early
Whitcomb Family Law, Hillside B&B, Maxwelton Auto Repair, and Alderson Pharmacy have clean books and all documents received. Consider filing ahead of April 15 rush.